The closing you choose for your email is just as important as the text of the email itself.
You just wrote the perfect email and now you’re searching for the best way to sign off and close that message you’ve stared at for the past hour – don’t worry, we’ve all been there. The good thing is that you’re mindful of it, because how you end your email is vital. Even if it is just a word or short phrase, the right closing, followed by your full name and signature (more on that in a few), is just the cherry on top of a well-written email. It’s also the last thing the recipient reads.
First, you should consider your relationship with the recipient. If the message is business related or for a job, you should avoid using unprofessional language when closing out your email. This includes phrases like, "Yours truly" and words like "Love." Remember, context is key. But before we go through closings that never fail, here are some you should definitely avoid.
- What Not to Say
- Love or Yours truly
- See ya, See ya later, See you or Talk soon
- XOXO or Hugs
- Thx or Rgrds
- Your name or initials, nothing at all or Sent from iPhone
- Closings You Can't Go Wrong With
- Thank you or Thanks so much
- Best regards, Kind regards, Warm regards, Best wishes or All the best
What Not to Say
Unless you’re sending an email to a close friend, these are some closings you shouldn’t use.
1. Love or Yours truly
If you’ve ever watched a romantic comedy where someone sends an anonymous letter to someone they have a crush on, there’s a good chance they used one of these two closings. So, it’s probably not something you want to send in a professional email.
2. See ya, See ya later, See you or Talk soon
These are good for text messages, not so much for professional emails.
3. XOXO or Hugs
These are 90s rom-com terms, not email closings. Enough said.
4. Thx or Rgrds
It’s never a good idea to abbreviate words in a professional email, and closings aren’t any different.
5. Your name or initials, nothing at all or Sent from iPhone
Is an email without a proper closing still considered an email? Avoid ending with "Sent from iPhone."
Closings You Can't Go Wrong With
There are any number of closings that work in most situations, followed, of course, by a comma. Here are some examples:
You can never go wrong with "Best." Not only is it friendly and cheerful, but it’s safe.
Sincerely is a common word used to close out cover letters, which makes it a good word to use for a professional email.
It’s brief, simple and straight to the point.
4. Thank you or Thanks so much
This is a great closing to someone who has done something for you or as a formal response.
5. Best regards, Kind regards, Warm regards, Best wishes or All the best
These are all good to use if you have some type of relationship with the recipient. But if you’ve never spoken to them at all, it’s best to go with one of the less personal closings above.
Now that you’ve chosen the right closing for your email, it’s time to include a signature. Your email signature should include your contact information – name, title, email, phone number, etc. – so the recipient can easily connect with you without digging for your information elsewhere. Once you’ve added your signature, it’s time to send your correctly closed email!
Now That’s Interesting
Ray Tomlinson is considered the inventor of email, which he developed in 1971. He used the @ sign to link a user name with a destination server, sending the first mail between users on different hosts across the Advanced Research Projects Agency Network (ARPANET), initially used to link computers at Pentagon-funded research institutions over telephone lines.